Estimating Coordinator
Position Overview
We are seeking a detail-oriented and highly organized Estimating Coordinator to support our estimating team throughout the preconstruction and bidding process. This role plays a critical administrative function, ensuring strong subcontractor engagement and bid coverage across all trades. The Estimating Coordinator will work under the direction of the Estimators and is responsible for outreach, bid tracking, and coordination efforts that drive accurate and competitive project estimates.
Key Responsibilities
- Contact subcontractors and vendors to solicit bids for upcoming projects, with a strong emphasis on building participation and coverage across all required trades
- Maintain and update subcontractor and supplier databases, including contact information and trade classifications
- Assist in distributing bid invitations, drawings, specifications, and addenda to subcontractors
- Track subcontractor participation, follow up on outstanding bids, and maintain bid status logs
- Coordinate and manage pre-bid communication, including answering basic inquiries and directing technical questions to estimators
- Support the preparation of bid packages, scope sheets, and documentation
- Organize and maintain digital project files, plans, and bid documents
- Assist estimators with bid day activities, including collecting and organizing incoming pricing
- Help ensure all required bids are received and properly documented prior to submission deadlines
- Perform data entry and maintain estimating logs, reports, and historical records
- Assist in scheduling pre-bid meetings and site visits
- Collaborate with estimators to identify gaps in subcontractor coverage and proactively source new trade partners
- Provide general administrative support to the estimating team
- All other duties as assigned
Required Qualifications
- High School diploma or equivalent is required.
- 1–3 years of administrative or construction-related experience preferred
- Experience in construction, subcontractor coordination, or bid administration is a plus
- Strong communication skills, with confidence making high-volume outbound calls
- Excellent organizational and time management abilities
- High attention to detail and accuracy in data tracking
- Proficiency in Microsoft Office (Excel, Outlook, Word)
- Familiarity with construction software (Procore, Bluebeam, PlanSwift, or similar) is a plus
- Ability to manage multiple deadlines in a fast-paced environment
- Team-oriented mindset with the ability to take direction and support multiple estimators
About Lee Lewis Construction, Inc.
LLCI is seeking highly motivated industry specialists to join our growing team of elite construction professionals. We are seeking individuals that are ready to help us deliver on our mission: We provide our clients with the best customer experience through our first-class construction services. As innovators in the industry, we promote an exceptional work environment, sound fiscal principles, and the most transparent owner/client relationship in the industry.
LLCI is an Equal Opportunity Employer committed to diversity in the workplace. Consistent with that goal, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, gender identity or any other category protected by applicable federal, state, or local laws.
What We Offer
- Competitive compensation
- Bonus potential
- Paid holidays
- Attractive benefits package including employer-paid medical and dental coverage
- 401(k) option with employer match
- Opportunity for career development and advancement
- Generous PTO